REGULATIONS FOR THE RUINART 2020 SOMMELIER CHALLENGE UK
The Ruinart Sommelier Challenge is a free competition with no purchase necessary, organised by MHCS, a limited liability company with capital of 433 193 789 Euros, having its registered office at 9 avenue de Champagne 51200 Epernay, registered under number 509 553 479 RCS Reims at its additional establishment Champagne Ruinart, located at 4 rue des Crayères 51100 Reims (hereinafter referred to as "Ruinart" or the "Organiser").
The Ruinart Sommelier Challenge is a competition with two selection stages: (1) selection of the participants from among the entrants; and (2) selection of the winner from among the participants.
These regulations set out the terms and conditions of the Ruinart Sommelier Challenge.
DURATION OF ENTRY PERIOD
Entries for the Ruinart Sommelier Challenge (the "Competition") will be accepted from 6th January at 8.00 a.m. precisely (UK time) until 13th February 2020 at 11 p.m. precisely (UK time).
The Competition is open to individuals over the age of 18 on the date of their entry. On the date of their entry and throughout their participation in the Competition, all entrants (“Entrants”) must practice the profession of sommelier in the United Kingdom. Employees of the Organiser are not permitted to enter.
By entering and participating in the Competition, each Entrant fully agrees and accepts the application of these regulations to the Competition and the decisions of the Organiser, which are final and apply in full.
If the Competition cannot take place as planned for any reason, the Organiser reserves the right to delay, postpone, amend or cancel the Competition (in full or in part) without any liability to any Entrant.
The Organiser has the sole and exclusive right to decide whether or not any entry is valid. All entries that do not respect the conditions in these regulations will not be considered.
The Organiser and/or the juries will not be required to disclose any information concerning their decisions and choices apart from that information which is expressly provided for by these regulations.
The Organiser cannot be held responsible if any entry does not reach it for any reason whatsoever, or arrives illegible, incomplete or impossible to process.
TERMS OF ENTRY & PARTICIPATION
To enter, each Entrant must complete the online questionnaire available on the Ruinart website.
Entrants send their online application by completing all fields of the questionnaire and pressing the Submit button. Incomplete entries will not be accepted.
Entries for the Competition outside the entry period (according to the data on the Organiser’s servers) will not be accepted or taken into account.
Only one entry per person may be submitted.
All valid entries are definitive once the entry deadline has expired.
SELECTION OF PARTICIPANTS
A jury of 3 individuals (subject to any further modifications of the jury, they are Frédéric Panaiotis, Ronan Sayburn, and Jitka Auermüllerová) will select a maximum of 35 (thirty-five) participants (“Participants”) from the Entrants for the second stage of the Competition.
Selection of the Participants will be based on their answers to the questionnaire and the following criteria:
- Correct answers to the closed-ended questions
- The Participant's motivation illustrated in their answers to the two open-ended questions
The jury will select those Participants who in their sole judgment best meet these criteria.
Participants will be informed of their invitation to participate in the second stage of the Competition by email by Friday 14th February at the latest.
Participants must confirm their participation in the second stage of the Competition by Wednesday 19th February at the latest by email to firstname.lastname@example.org failing which their participation will be automatically cancelled.
Participants' travel and accommodation expenses may be covered by Moet Hennessy UK Limited (reimbursement on presentation of receipts) provided that a prior request is sent to Moet Hennessy UK Limited by email with an estimation of the expenses. Only expenses directly related to participation in the Competition will be covered by Moet Hennessy UK Limited.
Food expenses must be covered by the Participants (with the exception of lunch on Monday 24th February).
ELECTION OF THE WINNER
The winner of the Competition will be selected from the group of Participants during the second stage of the Competition which will take place on Monday 24th February within Central London.
On the day in question, the Participants will take part in a technical seminar that will allow the jury to choose the winner following a written challenge based on the tasting of 4 wines.
The competition will take place anonymously.
The winner will be chosen according to the following criteria:
Correct answers to the blind tasting of the 4 wines (identification of wines, a highly detailed and rigorous technical description of the wines, suggestions for food and wine pairings and correct service temperatures, etc.).
At the end of the Competition, the jury will meet on the same day to choose the winner according to their analyses of the 4 wines and the scores, which will be kept secret and defined by the jury at its sole discretion.
The winner will be informed on either on Monday 24th February or Tuesday 25th February latest.
The winner will receive one session (from midday on Monday to midday on Thursday) of training in Champagne and Paris together with the other winners of the Ruinart Sommelier Challenge from other countries, in order to share experiences and work on a variety of subjects (geology, tasting sessions from different producers, sustainable development, etc.). This is intended to be general and not "Ruinart-centric".
The dates of the training session in Champagne will be communicated to the winner at a later date and should take place during the summer of 2020 (last week of June 2020 or first week of July 2020).
The training session will take place in English.
Travel (only within the United Kingdom, Metropolitan France and Corsica and with the exclusion of motorway tolls and petrol costs), accommodation and food expenses that are strictly necessary for the winner's participation in the training session will be covered by the Organiser directly, subject to the following conditions:
Outward transport from the winner's home to Reims on Monday morning (or Sunday if strictly necessary)
Transport from Reims to Paris on Thursday morning
Return transport from Paris to the winner's home as of Thursday afternoon (Saturday at the latest).
Accommodation expenses will be covered subject to the following conditions:
Sunday evening in Paris or Reims only if necessary due to the location of the winner's home
Monday evening to Thursday morning in Reims
Thursday and Friday evening in Paris
Food expenses will be covered subject to the following conditions:
The prize may not be replaced or transferred unless authorised by the Organiser, who reserves the right at its sole discretion to replace the prize with a prize of equal or higher value, or its equivalent in cash if some or all of the prize is not available. By participating in the Competition, Entrants agree to adhere to these regulations and to the decisions of the Organiser.
The Organiser is not responsible for any type of technical hardware or software malfunction, loss or unavailability of network connections, or failure, malfunction, inadequacies, inaccuracies, garbled transmission or any delay in the transmission of electronic communications, any of the equipment used for the Competition or any human error that may arise in connection with the processing of Competition entries. The Organiser assumes no liability for damage to any computer system due to participation in the Competition, accessing of information or downloading of information in connection with the Competition. The Organiser is not responsible: (i) for any entries, replies or other correspondence that is late, lost, delayed, damaged, incomplete, illegible, misdirected or undeliverable, (ii) for the theft, destruction, unauthorised access or modification of the entry documents.
The Organiser reserves the right to cancel the participation of any person who sabotages or attempts to sabotage the entry or verification procedure or the smooth running of the Competition, contravenes these regulations, acts unethically or seeks to disrupt the Competition proceedings. Any deliberate attempt to interfere with the legitimate Competition proceedings may constitute a violation of the law and, in the event of such an attempt, the Organiser reserves the right to claim damages in accordance with the law.
The non-application of any of the conditions of these regulations on the part of the Organiser is not deemed to constitute a waiver of these terms and conditions.
If the Competition cannot take place as planned for any reason, including due to a computer virus, bug, sabotage, unauthorised intervention, fraud, technical failure or for any other reason outside the Organiser's control and which affects the management, security, impartiality, integrity or smooth running of the Competition, the Organiser reserves the right to delay, postpone or cancel the Competition at any time.
These regulations may be modified at any time by the Organiser. A copy of these regulations can be sent by email free of charge to any Entrant who requests them from the Organiser before the closing date for the Competition.
Any postal charges incurred when requesting a copy of these regulations will be reimbursed if requested in writing, according to the regular "letter" rate in force. All reimbursement requests must be sent in writing at the latest one month after the closing date of the Competition, as attested by the date on the postmark. Reimbursements will be made by bank draft within 60 days of receipt of the request, following verification of the legitimacy of the request. All reimbursement requests must be accompanied by the Entrant's surname, first name(s), address and the title of the Competition.
Each Entrant agrees that, where they are required to obtain the consent of their employer (or any other third party) to enter the Competition, they shall solely be responsible for doing so and shall indemnify the Organiser against any liability incurred by it as a result of any failure to obtain such consent.
By participating in the Competition, all Entrants agree (to the fullest extent permitted by law) that the Organiser, its parent company, subsidiaries, affiliates, and all their respective shareholders, directors, administrators, employees and beneficiaries, members, representatives and agents incur no liability and are released from any liability by the participants in case of personal injury, loss or damage of any kind suffered by an individual (including death) or to his/her property, arising wholly or partially and directly or indirectly from the acceptance, possession, use or misuse of the prize, if applicable, or participation in the Competition referred to herein, or any competition or associated activity, subject to French public policy provisions.
By taking part in the Competition, each Entrant declares and guarantees that they have read these regulations, understand their content and accept them in their entirety.
By taking part in the Competition, all Entrants authorise the Organiser and its service providers, free of charge, to capture, fix, reproduce and use their image and their full name as well as all information communicated to the Organiser as part of their entry to the Competition, for all communications (both internal and public) for promotional and retrospective purposes in connection with the Competition, for a period of ten (10) years from the start of the Competition and in any medium.
Images can be taken during the competition day but also during the training session in Champagne.
DATA PROTECTION AND PRIVACY
1. Data processed, grounds and purposes of processing
As part of each Entrant’s participation in the Competition, the Organiser will be required to collect and process personal data about the Entrant (hereinafter, the Entrant’s "Data").
The main Data collected is: the Entrant’s first name, surname, email address, postal address, telephone number, date of birth, profession, and connection logs.
The Entrant’s Data is collected in order to:
manage the Entrant’s participation in the Competition and, if applicable, manage the allocation of the prize (based on the performance of a contract via the Entrant’s acceptance of these regulations);
promote the Competition and the Organiser (based on the Organiser’s legitimate interests);
send the Entrant updates, newsletters and special offers from the Organiser (based on the Entrant’s consent).
Essential Data required by the Organiser for the Entrant’s entry in the Competition is indicated by an asterisk on the entry form. If the Entrant does not complete the obligatory fields, they cannot enter the Competition. Other information is optional and allows the Organiser to learn more about the Entrant and the Entrant’s career.
2. Data recipients
The Entrant’s Data is processed by the Organiser’s Marketing and Communication Departments. It will not be handed over or made available to any third party with the exception of (i) any subcontractors of the Organiser in particular for the purpose of organisation and management of the Competition or for the purpose of sending updates, newsletters and special offers and (ii) any restructuring of the Organiser, including total or partial disposal of assets, merger, absorption, acquisition, division and more generally any reorganisation operation.
The Organiser may be required to communicate the Entrant’s Data to third parties when such communication is required by law, a regulatory provision or a judicial decision, or if such communication is necessary to ensure the protection and defence of its rights.
Finally, the Organiser may transfer the Entrant’s personal data to some of its affiliates located outside the European Economic Area, and these transfers are covered by appropriate safeguards such as adequacy decisions available on the European Commission website.
3. Entrants’ rights
In accordance with the regulations in force, each Entrant has the right to access and rectify their Data, as well as to request its deletion, oppose its processing and obtain its restriction or portability as far as applicable.
These rights may be exercised by contacting the Organiser directly: 1) for the right to rectification, by mail at MHCS Champagne Ruinart – Ruinart Sommelier Challenge – 4 rue des Crayères – 51100 Reims, 2) for any other right, by email at email@example.com or by mail at Data Protection Officer – 43 avenue de la Grande Armée – 75116 Paris. The Entrant may be required to provide proof of identity.
If an Entrant consents to receive updates, newsletters and special offers from the Organiser, that Entrant can withdraw their consent at any time by using the dedicated hyperlink in any email that will be sent to them, or by following the same steps described above for the exercise of their other rights.
4. How long Entrants’ Data will be retained for
Any Data concerning an Entrant that is collected and processed by the Organiser for the purposes of managing that Entrant’s participation in the Competition and promoting the Competition and the Organiser will be retained for two years following its collection. It will then be destroyed, subject, where applicable, to the paragraph relating to the transfer of the Entrant’s image rights and unless the Entrant has asked the Organiser to re-contact them by email for the 2021 edition of the Competition.
The connection logs that are processed following the Entrant’s consent and in relation to cookies and other tracking technology implemented on the Organiser’s website are retained for no longer than thirteen (13) months in accordance with the applicable regulation.
If an Entrant has consented to receive updates, newsletters and special offers from the Organiser, that Entrant’s Data will be retained for three (3) years following its collection or that Entrant’s last interaction with the Organiser, whichever is the later.
For more information on the processing of the Entrant’s Data when the Entrant has consented to receiving updates, newsletters and special offers from the Organiser, the Entrant should check the Organiser’s Privacy & Cookies Notice.
5. Data protection officer (DPO) contact information and the right to lodge a complaint
Should any Entrant have any questions regarding the collection and processing of their Data by the Organiser, they can contact the Organiser's data protection officer by email at the following address: firstname.lastname@example.org.
The Entrant also has the right to contact the UK Information Commissioner’s Office (ICO) by visiting their website: https://ico.org.uk/make-a-complaint/ or by calling 0303 123 1113, with any complaint relating to the way in which the Organiser collects and processes their Data.
APPLICABLE LAW, JURISDICTIONAL COMPETENCE
These regulations are governed by English law and any dispute will be resolved exclusively in the courts of England.
Updated: December 2019